Event Coordinator Job Description

Learn about the important requirements, obligations, responsibilities, and skills that should be in an event coordinator job description.

An event coordinator (also called an event planner) is someone who works in the event planning of key events for their company. You may select event sites, meet with vendors, order inventory and supplies, and help plan the budget, arrange services, and ensure the client is happy with the process and final results. Examples of events you may coordinate include weddings and wedding receptions, conferences, festivals, and small, mid-size and, large-scale events.

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EVENT COORDINATOR RESPONSIBILITIES

• Support the Event Manager to ensure the smooth and flawless coordinator and execution of planned events
• Ensure the logistics and planning process is handled efficiently and effectively
• Be the liaison between vendors and clients
• Order supplies, inventory, and other materials needed for the event
• Hire workers like catering, valet, entertainment, etc.
• Ensure the event stays on budget
• Inventory check and supply management
• Send invitations and manage RSVPs
• On-site support
• Documentation and reporting, as needed

EVENT COORDINATOR REQUIREMENTS 

• Bachelor's degree
• Strong attention to detail
• Excellent communication skills
• Strong time management skills
• Well-organized
• Deadline-driven

Event Coordinator Duties And Responsibilities

EVENT PLANNING AND EXECUTION

Supervise and oversee all phases of the event planning process including ordering supplies and inventory, staffing the event, creating and following a budget, managing vendor contracts, and ordering a clean-up crew. Be the liaison between vendors and the client. Meet with clients, set goals, create a budget, and ensure the client is satisfied with the event concept, execution, and final result.

COMMUNICATION AND COLLABORATION

Communicate effectively with others within and outside your team. Be able to provide critical feedback and receive feedback from others. Work well with the event manager, and be able to work well alone and within a team setting.

ON-SITE SUPPORT

Assist in the planning, organization, and execution of the event. Provide on-site support on event day to manage operations. Helping with signable placement, venue setup and assembly, directing staff and workers, greeting caterers, and showing them where to set up.

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LOGISTICS

Coordinate with vendors, facility management, and others ensuring the event management is seamless. Handle incoming supply orders, planning, and organization. Help manage the event logistics including venue selection and design, design and setup, vendor management, staffing, and more.

REPORTING

Keep accurate event-related reports and manage recordkeeping. Manage budget tracking and expense reconciliation. Manage post-event feedback and support including respondent surveys, interviews, and feedback.

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Event Coordinator Salary And Job Outlook

Median National Salary: $50,890/year

Education Required: Bachelor's degree

Number of Jobs: 132,000

Job Growth 2022 - 2032: 8% (Faster than average)

The Bottom Line

Ready to create your event coordinator job description? Employers, you can use this template as a guide to set up your own job description for the event coordinator role you're filling. Job applicants, feel free to use this to help you prepare, set up your resume, and search for jobs!

This list of job posting sites is perfect for employers to use to kick off the process of posting your job description. Don't forget to post your event coordinator job description on ZipRecruiter today!