Learn about the important requirements, obligations, responsibilities, and skills that should be in a personal assistant job description.
A personal assistant is responsible for providing administrative support to management within an office setting. You will perform clerical and secretarial office duties like answering phones and emails, taking messages, scheduling appointments, and organizing travel arrangements.
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Personal Assistant Job Description Template
We are searching for a dedicated, professional Personal Assistant to join our team. In this role, you will be responsible for performing clerical tasks for senior managers like managing incoming and outgoing communication, coordinating office events, taking notes, scheduling appointments, and making travel arrangements.
The candidate should have excellent communication skills and be well-organized. You should have experience working in an office setting and be able to provide support to managers and other departments, as required. Previous secretarial or personal assistant experience, a plus.
Personal Assistant Responsibilities
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Providing support to senior management
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Administrative work tasks like answering phones and emails
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Coordinating office events
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Taking notes at meetings and in other settings
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Schedule appointments
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Creating and editing reports and presentations
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Resolving problems/issues as they arise
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Create and maintain a system for filing and record keeping
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Inventory control
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Enforce office policies
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Records and file maintenance
Personal Assistant Requirements
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High school diploma
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2+ years of previous experience in an administrative role
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Proficiency using MS Office
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Experience using office equipment like printers, scanners, and fax machines
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Excellent communication and interpersonal skills
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Well-organized and detail-oriented
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Excellent multitasker with time management skills
Personal Assistant Duties And Responsibilities
Organization and Management
Helping to manage the day-to-day operations of the office. Support senior managers by performing administrative tasks like managing incoming and outgoing communication, calendar management, email management, preparing and editing notes, and creating and editing reports and presentations.
Communication and Collaboration
Communicate effectively and be able to provide critical feedback and receive feedback. Communicating and collaborating with senior management and across other departments, as needed. Resolve complaints and issues that may arise.
Planning and Coordination
You will manage the office, responsible for planning activities like coordinating office events, ordering catering and refreshments, and making travel arrangements. Provide administrative support to management including note-taking during meetings, making copies, scanning documents, ordering lunch, and preparing rooms for meetings and presentations.
Administrative
Performing administrative and clerical tasks in an office setting. Ordering lunch, running errands, organizing files, scheduling meetings, and organizing the office calendar. Inventory control and performing work tasks within and outside of office, as needed.
Reporting and Policies
Creating and executing office policies. Maintaining office records and logs including expense reports, inventory logs, financial records, etc. Establishing and enforcing office policies such as dress code, employee, behavior, etc.
Personal Assistant Salary And Job Outlook
Median National Salary: $41,827/year
Education Required: High school diploma
Number of Jobs: 846,000
Job Growth 2021 – 2031: -8%
The Bottom Line
Use this as a guide in creating your personal assistant job description so you can write a job posting to fill this role for your company.
You can feel free to change the job description, responsibilities, and duties as you wish. Here are 20+ free job posting sites that can be of interest to you if you’re looking to post your job listing on multiple job boards.
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