Project Coordinator Job Description

Learn about the essential requirements, obligations, responsibilities, and skills that are helpful in a project coordinator’s job description.

When a business juggles multiple projects at once, they need a highly-skilled project manager to help them effectively manage each of them. They are administrative professionals leading the coordination, organization, and communication for small and large projects and are often the central point of contact. However, they don’t have the decision-making power that project managers do.

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Project Coordinator Job Description Template

Are you a detail-oriented and business-savvy professional? Do you love keeping things organized and thriving when working on multiple tasks simultaneously? We are looking for a project coordinator to join our team and play a pivotal role in successfully executing our current and upcoming projects. In this role, you will be a part of our project management team and support the planning, coordination, and monitoring of projects from beginning to end. Our ideal candidate has coordination experience and a positive, motivated attitude.

Project Coordinator Responsibilities

• Create a project plan and timeline, including objectives, goals, and deadlines

• Coordinate project activities according to the timeline

• Maintain accurate documentation for each project’s accomplishments, correspondence, and other important details

• Track project metrics and KPIs, providing partners, stakeholders, and team members with up-to-date reports

• Identify potential obstacles during the project timeline and work with the project team to resolve them

• Partner with the project manager to regularly assess the project’s progress

• Organize and schedule project meetings

• Comply with standards for trainings and certifications necessary to complete the project

Project Coordinator Requirements 

• Bachelor’s degree in business administration, management, or related field

• Prior experience working on a project coordination or management team (three years preferred)

• Strong knowledge and experience with Microsoft Word, Excel, Outlook, and Teams

• Excellent organizational and written and verbal communication skills

• Experience working in an administrative setting and performing clerical tasks

Project Coordinator Duties And Responsibilities

Create a project plan and timeline, including objectives, goals, and deadlines

A comprehensive project plan and timeline are vital to ensuring a project’s success. A project coordinator will work with the project manager, other team members, and potentially the client to create a realistic timeline. They also ensure everyone is aligned on goals, objectives, and deadlines. Doing this requires strong organizational skills, attention to detail, and the ability to triage tasks as needed.

Maintain accurate documentation for each project’s accomplishments, correspondence, and other important details 

Maintaining accurate documentation for a project is one of the most important parts of a project coordinator’s job. Not only does this responsibility ensure proper transparency and accountability among team members, but it also helps to keep a record of all important details about the project. Performing this task requires documentation skills and strong written communication.

Coordinate project activities according to the timeline 

To complete a project on time, project coordinators should stay on task and adhere to all deadlines according to the proposed timeline. Usually, a project coordinator will be able to contribute to the creation of the timeline, so they have input on determining whether the deadlines are realistic. Adhering to this timeline also increases a project’s chance of success.

Organize and schedule project meetings 

During the project, a project coordinator is responsible for organizing and scheduling project meetings. This involves contacting all team members, relevant staff, and stakeholders to find an appropriate time and place for everyone to attend. Project coordinators may also need to take notes and lead meetings as needed.

Track project metrics and KPIs, providing partners, stakeholders, and team members with up-to-date reports 

Project coordinators must track project metrics and KPIs to determine whether a project is meeting expectations. Examples of data that might be collected are project schedule adherence, budget variance, stakeholder satisfaction, quality metrics, resource utilization, and risk management. Project coordinators should know the appropriate software and documentation processes to collect this information.

Project Coordinator Salary And Job Outlook

Median National Salary: $58,284

Education Required: Bachelor’s degree

Number of Jobs: 56,300 new jobs from 2021-2031

Job Growth 2020 – 2030: 7%

The Bottom Line

Project coordinators are the backbone of most organizations’ project management teams. They assist the project manager in collecting relevant data about the project’s success, handling administrative duties, and creating timelines and plans. If you’re interested in applying for jobs in this field, check our list of the best free job posting sites to help start your search. If you want to add a Project Coordinator to your team, post your Project Coordinator job description on ZipRecruiter!